Saturday, 15 February 2020

Monitoring & Control


Monitoring & Control

? Controls are actions taken as a result of reports. When implemented, controls are designed
to bring actual project status back into conformance with the project plan.
? There are three reasons to use reports in your project: (i) To track progress, (ii) To detect
variance from plan, and (iii) To take corrective action.
? The more controls that are put in place, the lower the project risk, and the less likely it will
be for the project to get in trouble.
? The project manager needs to strike a balance between the extent of the control system and
the risk of unfavorable outcomes. Control and quality are positively correlated with one
? To make sure that the project proceeds according to plan, you need to establish a reporting
system that keeps you informed of the many variables that describe how the project is
proceeding as compared to the plan.

Controls: Controls are actions taken as a result of reports.
Current Period Reports: These reports cover only the most recently completed period.
Cumulative Reports: These reports contain the history of the project from the beginning to the
end of the current report period.
Exception Reports: Exception reports report variances from plan.
Variance Reports: Variance reports, report differences between what was planned and what
actually happened.
Variances: Variances are deviations from plan.

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